This procedure covers the ongoing management on site of all contracts handled by the company.
Overall responsibility for this procedure lies with the Contracts Manager on a project, but his/her site Supervision have day-to-day responsibility as they control the activities and operations on the site.
On larger projects specific areas of responsibility may be broken out for efficiency ie. Document control, engineering , RFI’s etc.
Providing adequate manpower to site is not enough to get a job over the line. The three items below are critical and all interlinked with success…….missing one of these means you cannot complete your task first time and will have to revisit!
Records:-
Creating and maintaining project records also falls under this procedure.
Filing of most records these days is done electronically and it is important that these can be located and retrieved in a timely manner when required.
As with all electronic record keeping, it is vital to back-up these files regularly to a safe location and avoid that feeling we all dread of losing large amounts of work that have taken blood sweat and tears to pull together.
Drawings:-
Controlling current copies of design drawings and information can be challenging but is very important to ensure that all staff are working to the most up to date details.
Work installed using wrong information really means the job has to be done three times
Site Diary:-
Site Supervision should keep a daily record of important information for future reference.
Variations to Contract:-
Where changes or additional scope are requested, Supervision must confirm that JEG have received an official instruction before any work commences.
Delays:-
Supervision should try to be proactive to avoid any delays on site, but where these are unavoidable the Contracts Manager should be made aware.
General:-
JEG Supervision should monitor housekeeping on site and the image of the company through signage and PPE being in good condition is very important these days.
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